Results

Specific Benefits for Each Party

Owners and Managers

• Complete and Accurate record of the building
• Eliminates time spent tracking down information to perform maintenance and repairs
• Information on mission critical equipment has been verified and documented -- no more re-verification and/or unnecessary delays
• Better communication with Service Providers
• Building information can be transferred to Facility Management system; obviating the need for manual re-entry
• When contemplating a sale of the building -- due diligence is nearly complete

Contractors

• Standardization of closeout for all projects; i.e.: Better deliverable to client
• Verification of the approved information---a 3rd set of eyes—for the O & M’s
• Accurate and clean information submitted to owner (Research indicates that 20 to 30 % of traditional closeout information is wrong, or incomplete)
• Flexibility of system allows Contractor to keep any and all records of their choosing
• Provides documentation/validation of Subcontractor’s delivery of all required information
• Negates need for Contractor to “chase” information from the Subcontractor(s)
• Project manager may move on to next job; while Building Works finishes project closeout

Subcontractors

• Subcontractor now knows, on a “per piece” basis, what information is required
• Datasphere process “tracks” when all final information is submitted to Contractor
• Provides a reliable “holding place” for As-Built information and final paperwork; allowing the Subcontractor to confidently move to next job
• Subcontractor now responsible for a single copy of information to be submitted; no more need for multiple copies and/or costly reproduction of documentation
• No need to task staff members with time-consuming documentation

Design Team (Architects & Engineers)

• American Institute of Architects Best Practices state document retention and consistent procedures can aid architects in any legal proceedings arising from disputes or claims
• Used by the architectural firms as a “standard” tool that catalogs only those essential documents that reflect the judgments, formal decisions or official acts.
• May help lower professional liability insurance premiums
• CAD file retention is readily available
• Changes can be added creating an architectural history of the facility
• Improves quality of closeout documentation given at the end of the project
• Improves the communication and trust between the architect and the client